Secure Audio Uploading

Secure Audio Uploading

To facilitate Digital Hand-Held Recording Device (DHRD) or PC based Recording as a convenient means of dictating, at no extra cost, we provide you with the facility to upload your recorded audio files to our server. This is very handy when you try/start using a DHRD or any PC based audio recording software. Using this facility you would be able to upload your recorded audio files to our server. You can also upload other supporting files such as patient lists which help us in transcription work.

Our secure web portal is designed to be user friendly and easy to navigate. To get an idea of our interface, here are the steps given below for uploading your audio files and/or patient lists:

1. Please visit our website http://www.cybernationinfotech.com and click "Client Portal Login" on top of the left vertical menu.
2. Enter your username: ___________, Enter your password: __________ Click "Login" (IMPORTANT: Please note that both username and password are case-sensitive. So please maintain the exact case for the alphabets.)
3. Go to Upload Dictations page.
4. Select a Dictator whose files you need to upload and then wait for the AJAX SFU component to load.
5. Click "Select Files" button. From the selection window, select the file(s) you wish to upload.
6. Click "Upload" button. Wait for the progress bar to show 100%.
7. After each upload, go and observe the "Upload Confirmation List". The status column gives you important information regarding the upload status of each file, such as:
(a) Successfully Uploaded: File uploaded correctly, no further action required
(b) Not Successfully Uploaded: File NOT uploaded correctly. You need to upload it AGAIN.
(c) May be Duplicate Upload: Whenever the system detects a duplicate filename with the same size, then it alerts you saying that possibly a file has been uploaded twice. And it allows you to review and if convinced you could use the red X button to remove that file, and hence avoid sending the duplicate file for processing.
8. We recommend you to use either latest version of Mozilla Firefox, Google Chrome, or Microsoft Internet Explorer (Ver 10 or higher) as these are best supported browsers for our portal.

Other Uploading Methods:

On the SFU page, you see a "Select Dictator" list and "Ajax" already set as your default SFU method. Other methods available are Java and Traditional File Upload.

1. Ajax

Ajax is now set and provided as the default method for uploading your files as it is lightweight and does not need any installation. Files as big as up to 2GB can be uploaded using this method. This Ajax uploading works best in latest versions of Mozilla Firefox, Google Chrome, or Microsoft Internet Explorer (Ver 10 or higher) browsers.

2. Java Applet

Java Applet SFU is recommended for uploading smaller in size and more number of files. Files smaller than 15mb each should be bulk uploaded using this method. The Java Applet SFU needs your PC to have a Java Runtime installed. When you select a Dictator, the Java Applet SFU gets loaded. If you do not get the Java Applet, you need to follow the "Java Applet SFU - How to Install" guidelines. Once you get the Java Applet in your browser window, follow steps given in the "Java Applet SFU - How to use" help for uploading your files.

3. Traditional File Upload

Traditional Method is the default as it does not require any additional installation and is the easiest to use. It is typically more suitable for uploading fewer files and/or big files (bigger than 15mb). First select a Dictator and wait for a screen to open in the box below. Then select a File Naming Style (explained above). Then click on "Click here to browse and select a file to upload" link to browse and select one or more files, one by one. Then click "Upload". There is almost no upper limit to the size of file which you can upload using this traditional file upload method. We have successfully tested files as big as 700mb.

File Naming Style:

After you upload your files, our system renames each file to provide them a unique identity on our system. Here is a brief explanation about the renaming styles.

1. Default Naming:

Your original audio filename is simply concatenated to our system generated filename.

2. Embed Folder Name in Filename:

Suppose the audio files on your computer are inside a folder called "dos 03-25-2009" or "urgent_dos02122009", then selecting this option will make your folder name appear in our expanded filenames for processing. This way you can get your important tracking information into the audio filenames and hence document filenames.

3. Embed Date of Service in Filename:

Selecting this option will let you enter a Date of Service, which will make the system include that as "dosmmddyyyy" in the expanded filenames for processing. This way you can get your own Date of Service information into the audio filenames and hence document filenames.

Upload Confirmation:

Uploaded files are reported in the Upload Confirmation List where you need to again select the Dictator for whom you just uploaded files. Files which are successfully uploaded get scanned every 15mins, converting them into jobs for processing.

Other Uploading Details